Schedule meetings with co-workers, internal and external teams
Default Collaboration mode settings
Audio & Video
Screenshare
Chat
Moderated
Dial-in/Dial-out
Allow Guests
Member Management
Password
Lock Meeting
End-to-End Encryption
Lobby/Waiting Room
Recording
OptionalLive Streaming
Getting Started with
HCL Sametime
HCL Sametime
Before you hit "Start Meeting"…
Choosing the right mode for your meeting is as important as ownership and security your most valuable business data. Using HCL Sametime, you can choose exactly how you want to setup your next meeting with all the control you need, whether it's collaborative, confidential or an event.
Collaboration Mode
Confidential Mode
Schedule meetings for executive reviews or business negotiations
Default Confidential mode settings
Audio & Video
Screenshare
Chat
Moderated
RequiredDial-in/Dial-out
OptionalAllow Guests
OptionalMember Management
RequiredPassword
RequiredLock Meeting
End-to-End Encryption
OptionalLobby/Waiting Room
Recording
OptionalLive Streaming
Lecture Mode
Large Moderated meetings, Events, Learning, Q&A, Company updates
Default Confidential mode settings
Audio & Video
Screenshare
Chat
Moderated
RequiredDial-in/Dial-out
Allow Guests
Member Management
Password
RequiredLock Meeting
End-to-End Encryption
Lobby/Waiting Room
Recording
Live Streaming
Optional
Let's set up your meeting
Collaboration Mode
Schedule meetings with co-workers, internal and external teams.
Confidential Mode
Schedule meetings for executive reviews or business negotiations
Lecture Mode
Large Moderated meetings, Events, Learning, Q&A, Company updates.
1. Use the link
https://meetings.customname.com/ on any browser
2. Log in
Using your hcl.com email and password an.example@customname.com
3. Secure it
Authenticate your sign-in and you’re in!
Customize Your Meetings
NEW Add conference dial-in
Check the Conference dial in box to enable dial. Once you start your meeting, invitees will be able to dial in via phone. You can also dial out to add invitees.
Customize Your Meetings
1. Create, start, or join
Click Get Started to create a new meeting, start an instant meeting or join an existing meeting
2. Select a meeting mode
Select from Collaboration, Confidential or Lecture modes as a start point for your settings
3. Customize your meeting
Customize your settings to add features such as Waiting Room, Conference Dial-in, Member management, add Pasword protection and much more.
In-Meeting Settings
In-Meeting Settings
Access in-meeting features
To access the features within a meeting, roll over the bottom of the meeting window and click the three dots for settings.
NEW Lecture style meeting
NEW Lecture style meeting
Take control of the show
Lecture mode, with options for the moderator to promote attendees to a panelist or a speaker allowing them join face to face for more impact during your large meetings.
NEW Outlook Add-in
NEW Outlook Add-in
Add your HCL Sametime meetings to Outlook invites
Your administrator will enable your HCL Sametime add-in and you will then be able to add a personal meeting or an instant meeting right from inside Microsoft Outlook.
Record meetings
Record meetings
Start recording
Record meetings
Click , select “ Start recording” (you will see an on-screen verification notification)
Find recordings during a meeting
After recording has been stopped, you can play, download or delete the recording from inside the meeting chat, accessible from the chat icon bottom left.
Find recordings after a meeting
If you forget to download the recording before closing the meeting you can visit find your recordings under 'My Recordings' tab.
Recordings are available for download
Make sure to download your recording before it gets deleted automatically, the default is 7 days but this is also customizable.
From Chats to Meetings
-
It's nice to chat, but let's meet
https://webchat.customname.com/chat If you're already using the Chat client you can click the three dots just to the right of your name and select “Meetings”
-
Start or join a meeting
Click “HCL Sametime Meetings” to open the dashboard where you can create personal rooms, manage rooms, or start instant meetings
-
Instantly move to a meeting from within a chat
Select “Click to meet” to start a meeting in one click
Features Guide
Meeting chat
Chat individually without interrupting the presenter or speaker
Leaving a meeting
Click this button to hang up and leave
Raise your hand
Take turns and avoid talking over others by raising your hand
Modify the layout
You can toggle between tiled participant or speaker-focused layouts
Mute/unmute
Remember to unmute when you want to talk or press spacebar to use the push to talk feature
Participants
View participants and perform group functions such as muting all
Start/stop camera
Turn off the camera to help with bandwidth issues (or want privacy!)
Rooms
Create and lock meeting rooms
Screen sharing
Share what you’re working on or presenting with attendees
Apple CarPlay/Android Auto
Take your meetings with you in the car with the all new UI designed for driving mode
Outlook Add-In Add it now!
Add a HCL Sametime meeting link into outlook events and meetings with one click
Moderator
Assign Moderators for your meetings
Join by Telephone
Dial in to a HCL Sametime meeting, from a phone anywhere in the world
Recordings
Record your meetings and share them in the persistent chat associated with that meeting
Chat from an Apple Watch
Receive and answer you HCL Sametime chats using your Apple Watch
Share content from mobile
Share a URL, picture of article straight from your device to a HCL Sametime chat
Easily find information
use chat filters to quickly locate shared information from 1:1 or group chats
Track elapsed meeting time
View meeting duration timer once the meeting has started
Going Mobile
-
Install from App Store
Download the HCL Sametime app from your App store first before following the steps
-
Configure mobile client
Log in to your web chat client URL, click on the three dots next to your name to access settings and select configure mobile client
-
Scan and install
Scan your personalized QR code in your web chat app using the camera on your mobile device or tablet. You may need a Third Party QR Scanner app on some Android devices.
-
Secure it and get started
Follow the on-screen instructions to authenticate your sign-in and you’re in!
For further support and help please contact sametime@hcl.com
Top Tips from the Team
Share multiple screens
There's something really creative about multiple users being able to share their screens at the same time. You can quickly switch between users screens and follow the conversation.
Outlook add-in
Add a personal meeting or an instant meeting with single click directly from inside Microsoft Outlook.
Locking a meeting
For added security I like to lock my meetings once all participants have arrived. It's a bit like pulling the blinds down - Ahhhh.
Presenter mode
When sharing my screen I also like to be able to share my camera. It's simple, go ahead and share your screen then click back on the share camera icon.
Dial-in or out
Join a HCL Sametime meeting via any phone. Not just a laptop or PC!
Meetings on any device
Don't find yourself tied to your desk just because you have a meeting, simply download the HCL Sametime app for any device, follow the login instructions and there you have it! Meetings on the go.
