Keeps Multimillion-Dollar Construction Work on Track with Seamless Mobile Collaboration

The Solution

Fast Decisions Cut Risk

To achieve its collaboration goals, VCC decided to develop a mobile app for its HCL Domino business systems.

“We have relied on HCL Domino applications to drive our business for many years, and we’ve always been extremely satisfied with the solution and support,” says Horani. “Because so many of our mission-critical applications depend on HCL Domino, we were keen to avoid the need to re-architect our back-end systems. By building on our existing platform, we realized we could deliver the functionalities we needed without reinventing the wheel — helping us reap the benefits of mobile collaboration quickly.”

Working together with HCL and HCL Business Partner Prominic.NET, VCC launched its mobile solution in the cloud — enabling managers and on-site employees to collaborate seamlessly and access information faster.

“Throughout our deployment process, we were backed by expert guidance from HCL — whenever we had a question, the answers we needed were only a phone call or an email away,” recalls Horani. “From the outset, we were clear that we wanted the scalability and cost-efficiency of the cloud, and we chose Prominic.NET for their extensive experience hosting HCL solutions. We knew we could count on the company’s reliable, highly available and security-rich cloud platform to help ensure our mobile collaboration solution is accessible 24/7. Better still, Prominic.NET offers us robust backup and disaster recovery capabilities, ensuring that our data is protected.”

To streamline key processes such as change order management, VCC has integrated its new mobile app with its Box Enterprise content management platform and DocuSign electronic signature solution.

“On a construction site, things can happen quickly — and unforeseen circumstances often make it necessary to add, remove or change the original scope of work of a contract,” Horani explains. “In the past, signing a change order required access to a laptop or desktop, which is often a challenge on an active site.

“To cut the risk of delays to our projects, we shaped a mobile workflow for change orders. Our on-site personnel can now sign the documents at the touch of button in DocuSign on their mobile devices. By using Java APIs [application programming interfaces] to integrate DocuSign with HCL Notes, our people can complete the entire workflow without ever having to leave the Notes or Verse client—delivering a streamlined experience.”

He adds: “Once signed, our DocuSign forms are archived automatically in our file sharing system. This is enabling us to minimize our dependence on email to share files, which contributes to less traffic on our network and lower storage requirements. Sharing links to files stored in our file sharing system also makes it easier to maintain robust version control on collaborative projects and helps ensure a single version of truth for information across the enterprise.”